How to cancel E-invoicing in E-invoice Portal

cancel GST E-invoice From E-invoice Portal, Undo IRN Cancellation in Tally Prime and get IRN information From Portal and e-invoicing system,

How to cancel E-invoice From E-invoice Portal, Undo IRN Cancellation in Tally Prime and get IRN information From Portal?

Einvoice1.gst.gov.in or the e-invoice portal is the first invoice registration portal in India. E-invoicing system maintained by the National Informatics Center (NIC) for generating and cancel IRN for GST e-invoices. The e-invoicing system became applicable from 1st October 2020 for those taxpayers who has a cross 500 crores turnover and from 1 Jan 2021 for those taxpayers who has cross 100 crores turnover. The CBIC has decided that e-invoicing under GST will be applicable from 1st April 2021 for businesses with an aggregated turnover of more than Rs.50 crores (in any financial year from FY 2017-18 onwards).

GST-E-invoice-cancellation-on-E-invoice-Portal

There are various facilities provided on einvoice1.gst.gov.in ore-invoice portal. you can generate, cancel, print e-invoicing under GST from the portal. you can also generate bulk or single e-way bill and print. if you are using Tally Prime you can easily generate E-invoice from tally Prime. Tally prime Provide all feature for e-invoice, for example, single -e-invoice generation, Bulk e-invoice generation, cancel e-invoice, undo IRN Cancellation, and get IRN information From Portal

How to cancel E-invoicing under GST From E-invoice Portal.

e-invoice portal will process each invoice one at a time. GST-e-invoice can be cancelled on the IRP only within 24 hours. Further, the whole of the invoice would have to be cancelled since partial cancellation is not possible. Amendments to an e-invoice cannot be carried out on the e-invoice portal.

While cancellation on the e-invoice portal is allowed only within 24 hours, amendment and cancellation of e-invoices are allowed on the GST e-invoice portal as per the provisions of GST law. This implies that amendments and cancellations of e-invoice would continue to be made while reporting in Form GSTR-1.

Procedure to Cancel a GST-e-invoice on e-invoice portal 

A GST-e-invoice may be cancelled for reasons like:

  1. Order cancellation by a buyer
  2. Incorrect entry
  3. Duplicate entry, etc.

To cancel a GST-e-invoice on the e-invoice portal, a taxpayer has to follow these steps:

Step 1:- Go to on e-invoice portal which is https://einvoice1.gst.gov.in/

e-invoice-portal

Step 2:- Press login

e-invoice-portal-login

Step 3:- Fill in admin User id and password. if you are not registered so kindly registered first and after that login again. if you have an e-waybill login id or password then you can log in.

e-invoice-portal-login-screen1

Step 4:- select E-invoice and then select cancel e-invoice from the given list.

e-invoice-portal-cancel-gst-e-invoice

Step 5:- you have three choices for cancel GST-e-invoice.

  • By IRN (Invoice Reference Number)
  • By Acknowledgement number
  • By Date
e-invoice-portal-cancel-gst-e-invoice-screen-2

Step 6:- Select any method and fill in details then click Go.

e-invoice-portal-cancel-gst-e-invoice-screen-3

Step 7:-  Select given below reasons for cancellations for GST-e-invoice.

  1. Order cancellation by a buyer
  2. Incorrect entry
  3. Duplicate entry, etc.
cancel-gst-e-invoice-on e-invoice-portal-screen-4


Step 8:- Enter Your Remarks and submit

cancel-gst-e-invoice-on e-invoice-portal-screen-5


Now your GST-e-invoice has been cancelled. you can print cancelled GST-e-invoice.

Points to be noted before cancel GST-e-invoice

  • If a GST-e-invoice or IRN (Invoice Reference Number) will be cancelled, then, the same invoice number cannot be used again to generate another GST-e-invoice or IRN (Invoice Reference Number). If it will be used again, the invoice will be rejected by the e-invoice portal, when reported. This is because, e-invoicing under GST or IRN is a unique reference number for invoices generated based on the GSTIN, document/ invoice number, type of document & financial year it has been issued in.
  • If an e-way bill for e-invoicing under GST or IRN has been generated then cancellation of IRN will not be permitted by the e-invoice portal.
  • In case a GST-e-invoice or IRN (Invoice Reference Number) will be cancelled, then GSTR-1 will also be automatically updated with ‘cancelled’ status.
  • If an invoice has to be cancelled after 24 hours, the taxpayers can only cancel the same manually on the GST portal before filing the GST returns.
  • Amendments in the e-Invoice are allowed only through the GST portal as per the provisions of GST law.

Debit Note and Credit Note

Beyond the time limit to cancel an e-invoice, you need to use the debit note or credit note to nullify the invoice information. Next, record a new invoice and generate a fresh IRN.

How to Undo GST-e-invoice or IRN (Invoice Reference Number) Cancellation in Tally Prime.

In certain situations, you may have cancelled the GST-e-invoice or IRN (Invoice Reference Number) for a particular voucher in TallyPrime, but you may want to undo this cancellation. For example, this might be needed when you had selected the wrong voucher for cancellation, or 24 hours have already passed since GST-e-invoice or IRN (Invoice Reference Number) generation, and the GST-e-invoice System won’t accept the cancellation anymore. In such cases, you can undo the GST-e-invoice or IRN (Invoice Reference Number) cancellation.

The Undo Cancellation feature is available in the Pending for GST-e-invoice or IRN (Invoice Reference Number) Cancellation, Exported for GST-e-invoice or IRN (Invoice Reference Number) Cancellation, and Marked as GST-e-invoice or IRN (Invoice Reference Number) Cancelled sections of the e-Invoice report. You can select the required voucher from any of these sections and proceed to undo GST-e-invoice or IRN (Invoice Reference Number) cancellation.

When you undo GST-e-invoice or IRN (Invoice Reference Number) cancellation for the selected voucher, it will remove the details of the cancellation, such as the Cancelled status, the reason for cancellation, and the Remarks, and move the voucher to its original section in the e-Invoice report.
Important Note:- 
The Undo Cancellation feature is applicable only for the e-invoices cancelled in TallyPrime, and it does not undo the cancellation updated in the e-Invoice portal. If a voucher is not cancelled on the e-Invoice portal, then it should not be marked as cancelled in TallyPrime.
Step 1:- Go to Gateway of Tally ๐Ÿ‘‰ Display More Reports ๐Ÿ‘‰ GST Reports ๐Ÿ‘‰ e-Invoice ๐Ÿ‘‰ press Enter.
Alternatively, Alt+G (Go To) ๐Ÿ‘‰ type or select e-Invoice ๐Ÿ‘‰ press Enter.

undo-e-invoicing-cancellation-screen-1


Step 2:- kindly Drill down from the required section, which can be either Pending for IRN Cancellation, Exported for IRN Cancellation, or Marked as IRN Cancelled.

undo-e-invoicing-cancellation-screen-2


Step 3:- Press Alt+F5 for more details. You can see details of the cancellation, such as Reason for Cancellation and Remarks.
Alternatively, Press F12 (configure) ๐Ÿ‘‰ enable details ๐Ÿ‘‰ press Enter or CTRL + A for accept screen.
Step 4:- Select the voucher for which you want to undo GST-e-invoice or IRN (Invoice Reference Number) cancellation.

undo-e-invoicing-cancellation-screen-3


Step 5:- Press Alt+B from the keyboard (Undo GST-e-invoice or IRN (Invoice Reference Number) Cancellation). The following message will appear:

undo-e-invoicing-cancellation-screen-4

Step 6:- Press Enter or press "y" to proceed.

This will remove details of the cancellation (such as the Reason for cancellation and Remarks), and the voucher will be moved to its original section.

How to Get GST-e-invoice or IRN (Invoice Reference Number) Information in Tally Prime from e-invoice portal.

Sometimes, you may have generated or cancelled the GST-e-invoice IRN for vouchers in the offline mode using TallyPrime or some other software and offline Tools(or directly on IRP or e-invoice portal ), and you may want to import the GST-e-invoice IRN information for those vouchers in TallyPrime. You can do so using the Get IRN Info facility, which will import the latest IRN, Ack. No., and Ack. Date along with the QR Code from the e-Invoice system to the vouchers. The facility is provided in the relevant sections of the e-Invoice report, such as Pending, Exported, or Rejected by e-Invoice System, where you can fetch the latest GST-e-invoice IRN information and update the vouchers.
Step 1:- From the e-Invoice report, drill down from the relevant section. Go to "For IRN generation"  in the pending section.

Get-gst-e-invoice-from-e-invoice portal-screen-1


For example, you can see the Pending for IRN generation screen.

Step 2:-  Select the voucher from the help of the space bar and press Alt+L (Get IRN Info). The following screen appears:

Get-gst-e-invoice-from-e-invoice portal-screen-2

Step 3:- Press Enter or press "y" to proceed.


Get-gst-e-invoice-from-e-invoice portal-screen-3


Step 4:- Specify the e-Invoice Login details in the following screen, and press Enter to continue.

Get-gst-e-invoice-from-e-invoice portal-screen-4


You can track the status of the upload on the following screen:

Get-gst-e-invoice-from-e-invoice portal-screen-5


TallyPrime will fetch the latest GST-e-invoice IRN information from the e-invoicing system. The voucher will be updated and moved to the IRN Generated section.

List of Abbreviations


S No Abbreviation Full form
1 IRP Invoice Registration Portal
2 IRN Invoice Reference Number
3 GSTIN Goods and Services Tax Identification No
4 B2B Business To Business
5 B2C Business to consumer
6 SEZ Special Economic Zone
7 ITC Input Tax Credit
8 EWB E-Way Bill
9 GSP Goods and Services Tax Suvidha Provider
10 GST Goods and Services Tax
11 QR Code Quick Response Code
12 NIC National Informatics Centre
[accordion] [item title="Can I amend details of a reported invoice for which IRN has already been generated?"]Amendments are not possible on IRP. Any changes in the invoice details reported to IRP can be carried out on the GST portal (while filing GSTR-1). In case GSTR1 has already been filed, then using the mechanism of the amendment as provided under GST.

However, these changes will be flagged to the proper officer for information.[/item] [item title=" Can an IRN/invoice reported to IRP be cancelled?"]Yes. The cancellation request can be triggered through ‘Cancel API’ within 24 hours from the time of reporting the invoice to IRP.
if you want to cancel an e-invoice from tally click here
However, if the connected e-way bill is active or verified by the officer during transit, cancellation of IRN will not be permitted.

In case of cancellation of IRN, GSTR-1 be updated with such ‘cancelled’ status.[/item] [item title="Can an invoice number of a cancelled IRN be used again?"]No. Once an IRN is cancelled, the concerned invoice number cannot be used again to generate another e-invoice/IRN (even within the permitted cancellation window). If it is used again, then the same will be rejected when it is uploaded on IRP.

This is because IRN is a unique string based on Supplier’s GSTIN, Document Number, Type of Document & Financial Year.[/item] [item title="Can I partially cancel a reported invoice?"]No. It has to be cancelled in toto. No partial cancellation of reported e-invoice allowed.

Cancellation of invoices is governed by Accounting Standards and any other applicable rules/regulations.[/item] [item title="I have generated IRN for an invoice. There is a discrepancy in the invoice and the supply also didn’t materialise, so, I had to cancel it in my system. However, I could not cancel the IRN on IRP as the cancellation window (24 hours) has expired. What to do?"]Obtaining IRN by notified taxpayers is a legal requirement before the issue of specified documents to recipients. Upon generation of IRN, amendments are not possible on IRP and cancellation of IRN only is permitted within a time window. So, the details of invoices actually issued during the tax period have to be reported in GSTR-1.

GSTR-1 is the final and self-assessed statutory statement of outward supplies by the taxpayer, at the end of the tax period. In the e-invoices auto-populated in GSTR-1 tables, taxpayers shall delete the details, wherever required, as per the documents actually cancelled during the tax period.[/item] [item title="What should I do If there is a mistake or incorrect data entry in the e-invoice?"]If there is a mistake, incorrect or wrong entry in the GST-e-invoice, it cannot be edited or corrected. The only option is to cancel that GST-e-invoice/IRN and upload a new invoice (with a new number) and generate a fresh IRN.
There are two options for cancellation
1) cancel GST-e-invoice through Tally Prime.
2) cancel GST-e-invoice through the e-invoice portal.[/item] [item title="Can IRN/GST-e-invoice be deleted or modified?"]The IRN, once generated cannot be modified or deleted. However, if IRN is generated with wrong information, it can be cancelled. Once cancelled, the same invoice (with the same number) can’t be reported again for the generation of IRN. The cancellation is required to be done within 24 hours from the time of generation.[/item] [item title=" what can I do when 24 hours exceed for cancellation?"]Beyond the time limit to cancel an e-invoice, you need to use the debit note or credit note to nullify the invoice information. Next, record a new invoice and generate a fresh IRN.[/item] [item title="Can the e-Invoice be deleted?"]No. Once created, the GST-e-invoice cannot be deleted.[/item] [item title="How to cancel GST-e-invoice in e-invoice portal or Tally Prime?"]There are 2 GST-e-invoice cancellation procedures available. on the government portal. 1) There are 2 GST-e-invoice cancellation procedures available on the government portal.
(I) Cancel single GST-e-invoice
  • Login to the e-Invoice portal and click on Cancel in the sidebar.
  • Enter either the Acknowledgement number or the IRN and click on Go.
  • Choose the e-Invoice and enter Cancellation Reason and click on Submit.

(II) Cancel bulk GST-e-invoice
  • Visit the e-Invoice portal. Navigate to Help– Tools – Bulk Generation Tools.
  • Download the e-Invoice Cancel by IRN – JSON Preparation offline utility.
  • Enter the IRN, Reason for Cancellation, and Cancel Remarks and click on Validate
  • Click on Prepare JSON once the file is validated.


Login to the e-Invoice portal and click on e-Invoice and on Bulk IRN Cancel and upload the JSON file.
2) There are 2 GST-e-invoice cancellation procedures available through Tally Prime.
(I) Cancel single GST-e-invoice
(II) Cancel bulk GST-e-invoice
[/item] [item title="Can I use the same GST-e-invoice or IRN number when I create the new invoice after cancellation?"]No. IRN is unique to each GST-e-invoice. It isn’t possible to generate multiple IRNs for the same Supplier GSTIN, Doc Type, Doc No, and Financial Year. Once the IRN is generated, a subsequent request to generate IRN with the same request will throw an error saying duplicate IRN. A new IRN will be generated for the new e-Invoice created.[/item] [item title="Can I revoke a cancelled GST-e-invoice?"]No. Once a GST-e-invoice is cancelled, it cannot be undone. A new e-Invoice has to be created in its place.[/item] [/accordion]

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