How to Generate E-invoice From Tally Prime

How to Online and Offline e-Invoice Generation on IRP Using TallyPrime, E-Invoice under GST, Setup on Portal and Tally Prime For E-invoice Generations

How to Online and Offline e-Invoice Generation on IRP Using TallyPrime?

E-Invoicing is a system that allows the Invoice Registration Portal (IRP) to authenticate B2B invoices and credit Notes, debit notes (Transactions that affect your sales account) and all kinds of export invoices(Export Taxable, Export Lut Bond, Export exempt and nil rated) electronically. Accordingly, TallyPrime is here to provide a smooth e-invoicing experience for you and your business. Once your e-invoice is ready, the details should be reflected in GSTR-1.

E-invoice-In-Tally-Prime

The GST Council, in its 39th meeting, has decided to implement a system of e-invoicing, which will be applicable to businesses having a turnover of more than 500 crores, effective from 1st October 2020, and to businesses having a turnover of more than 100 crores, effective from January 1, 2021. The GST council decided which businesses having a turnover of more than 50 crores, effective from April 1, 2021. Accordingly, TallyPrime’s e-invoice solution can be used by taxpayers, tax consultants, and other eligible entities. The experience is simple and is based on regular invoicing activity that does not require any special expertise.

Tally Prime help you record your IRN, Ack No., QR code, and e-Way Bill no., will be updated in the vouchers automatically from Gst Portal, and you can proceed to print them. TallyPrime also provides you with the flexibility to generate e-invoice in bulk for multiple invoices. If you do not want to generate the e-invoice while recording the transaction, then you can select one or more transactions from the e-Invoice report and generate the respective IRN, at your convenience.

List of Abbreviations


S No Abbreviation Full form
1 IRP Invoice Registration Portal
2 IRN Invoice Reference Number
3 GSTIN Goods and Services Tax Identification No
4 B2B Business To Business
5 B2C Business to consumer
6 SEZ Special Economic Zone
7 ITC Input Tax Credit
8 EWB E-Way Bill
9 GSP Goods and Services Tax Suvidha Provider
10 GST Goods and Services Tax
11 QR Code Quick Response Code
12 NIC National Informatics Centre

Setup on Portal For E-invoice Generations

If  You are already registered on the e-way bill portal need not again register on the e-invoice system. you can use EWB login credentials to log in to the e-invoice system. and go to the next step after login given below.

If you are not registered on the e-way bill portal then follow the steps given below. There are some Simple Setup For E-invoice Generation

First Visit E-invoice Portal and follow the steps.

1. Create an e-Invoice Profile on IRP(Invoice Registration Portal)

You have to first register your business on IRP (Invoice Registration Portal )and then create an API (Application Program Interface) user profile by selecting Tally India Pvt Ltd as your GSP(GST Suvidha Provider).

(a) Register on E-invoice Portal or IRP (Invoice Registration Portal).

(I) Open the E-invoice Portal or IRP (Invoice Registration Portal) home page, and click RegistrationPortal Login.

E-invoice-Portal-Registrations

(II) Kindly Enter the GSTIN of your business in the following e-Invoice Registration Form, followed by the CAPTCHA code, and click Go.

E-Invoice-Registration-Form
(III) Enter the Company details, as required, and click Send OTP to verify the details. After That Enter the code received on your registered mobile number and click Verify OTP.

E-invoice-Registraion-form-2

After verifying the OTP, you will be asked to enter a Username and Password to create your login credentials. Confirm and save the details.

(b) Create API(Application Program Interface) User Profile

(I) Create For API Kindly Visit E-Invoice Portal or IRP Home Page and After that Click on LOGIN

E-invoice-Login-form-1

(II) Log in with the Username and Password which are you created earlier.

E-invoice-LOGin-Form-2

(III) Click API Registration User ➤ Credentials ➤ Create API User.

E-invoice-Create-API-User

(IV) You get an OTP on your Registered Mobile Number. After That Enter the code received on your registered mobile number and click Verify OTP.

(V) Select Through GSP in the following API Registration screen:

E_INVOICE-API-Registraion-Screen

(VI)  Select Tally (India) Private Ltd in the Select your GSP field.

E-Invoice-Create-API-user-and -password

Specify the API Username and Password (username and password Must have Alphanumeric and symbolic), and click Submit to save the details. A user profile will be created with Tally (India) Private Ltd as the GSP.

๐Ÿ ถNow Close your E-Invoice Portal and Go to Tally Prime

Enable E-Invoicing in TallyPrime

(I) Open your Tally Prime➢Open that company in which you want to apply E-invoice.

(II) Press F11 on Tally Prime Home screen and set Enable Goods and Services (GST) to Yes. The Company GST Details screen opens.

E-invoice-Enable-in-Tally-Prime

(III) Set the option E-Invoicing applicable to Yes. The related options for E-invoicing will now be visible
  • Applicable from:– Set the date from which your transactions will be applicable for e-invoicing.
  • Bill from place:– Specify the location where your supplies are billed from. Depending on your business operation, this can be either the same or different from the location where your supplies are shipped from.
  • Default period for the e-Invoice report:– Set the period for which the e-Invoice report will display the transactions. This will be set to 3 days by default, as per department regulations, which state that E-invoices must be generated within 72 hours of billing. However, TallyPrime will allow you to set a period between 1 and 31 days, as per your business requirement.
  • Send e-Way Bill details with e-Invoice:– TallyPrime provides you with the option to generate your e-Way Bill along with your e-invoice. If it would be beneficial for your business to send these details together, then you can enable this option.
(IV) Accept the screen. As always, you can press Ctrl+A to save the details.

Update ISO Currency Code (For Exporters)

If your Company deals in exports, then you have to update the ISO currency codes for all your foreign currencies. The currency code is required by the department to identify the currency and the corresponding rate of exchange. Kindly follow some steps given below to implement it.

(I) Go to Gateway of Tally ➤ Alter ➤ Currency ➤ press Enter. (Alternatively, press Alt+G (Go To) ➤Alter Master ➤ Currency ➤ press Enter.)

(II) Select the foreign currency (for example, US Dollar ($)). You can also create a currency here if required.

(III) Select the Formal name and press Alt+H to open the List of Currency.

Currencies-setup-for-E-Invoice

(IV) Select the relevant Currency Code from the list. The ISO Currency Code field will be updated accordingly.

(V) Update other details, as required, and accept the screen. As always, you can press Ctrl+A to save the details.

Frequently Asked Questions

[accordion] [item title="What are the types of documents that are to be reported into the IRP"]The documents that will be covered under the e-Invoicing system are as follows-
  1. Invoices by the Supplier
  2. Invoices by the Supplier
  3. Credit Notes by the Supplier
  4. Debit Notes by the Recipient
  5. Any other document as notified under GST law to be reported as e-invoice by the creator of the document
[/item] [item title="How to know the enablement of e-invoicing system for my Company?"]There is an option in the https://einvoice1.gst.gov.in portal under the search menu as ‘Status of Tax Payer’. Select and enter the GSTIN and see the enablement status for the entered taxpayer.[/item] [item title="My company aggregate turnover is more than Rs 50.00 Crores, but I have not been enabled. How to get enabled?"]There is an option in the https://einvoice1.gst.gov.in portal under the registration menu as ‘e-Invoice Enablement’. Select and enter the any GSTIN of the company and get the OTP authenticated and enter the turnover with related financial year and submit. You are enabled for the e-invoicing and login and register. If you want sandbox access, you can try on the sandbox after one day.[/item] [item title="I have already registered in GST Portal. Whether I need to register again on the E-invoice system Portal?"]Yes. All the registered users under GST who wish to generate IRN need to register on E-invoice system separately using his GSTIN. Once GSTIN is entered, the system sends an OTP to his registered mobile number registered with GST Portal and after authenticating the same, the system enables him to generate his/her username and password for the E-invoice system. After the generation of the username and password of his/her choice, he/she may proceed to make entries to generate IRN.[/item] [item title="I have already registered in EWB Portal. Whether I need to register again on the E-invoice Portal?"]No, Users who are already registered on the e-way bill portal need not again register on the e-invoice system. User can use EWB login credentials to login at the e-invoice system.[/item] [item title="What is Invoice Reference Number (IRN)?"]The Invoice Reference Number (IRN) is a unique number (also known as hash) generated by the e-invoice system using a hash generation algorithm. For every document viz., an invoice or debit or credit note to be submitted on the e-invoice system, a unique 64-character Invoice Reference Number (IRN) shall be generated which is based on the computation of hash of GSTIN of supplier of document (invoice or credit note etc.), Year, Document type and Document number. This shall be unique to each invoice and hence will be the unique identity for each invoice for the entire financial year in the entire GST System for a taxpayer.[/item] [item title="Can I generate IRN for an Invoice for which IRN is already generated?"]No, only unique invoice from a taxpayer will be accepted by the e-invoice system. E-invoice system will check in Central Registry of GST system to ensure that same invoice from same supplier pertaining to same financial year is not being uploaded again for generating one more IRN. [/item] [item title="How long will the generated e-invoice be available in the government portal?"]Once the e-invoice system has validated and registered an IRN, it will be made available to the taxpayer for reference on the e-invoice system for only 24 hours.[/item] [item title="Can IRN be deleted or cancelled?"]The IRN, once generated cannot be modified or deleted. However, if IRN is generated with wrong information, it can be cancelled. Once cancelled, the same document (with the same document number) can’t be reported again for the generation of IRN. The cancellation is required to be done within 24 hours from the time of generation.[/item] [item title="If there is a mistake or wrong entry in the e-invoice, what has to be done?"]If there is a mistake, incorrect or wrong entry in the e-invoice, then it cannot be edited or corrected. The only option is to cancel that invoice/IRN and report a new document (with a new number) and generate a fresh IRN. [/item] [/accordion]

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